How to Exhibit
WEFTEC 2012
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Thank you to those WEFTEC 2011 exhibitors who attended their appointments at the Onsite Sales Office in Los Angeles to book exhibit space for WEFTEC 2012 in New Orleans.
Please refer to the following for important dates regarding booth assignments for WEFTEC 2012:
WEFTEC 2011 exhibitors that booked exhibit space onsite in Los Angeles will receive a booth assignment confirmation and invoice by January 1, 2012. Your 25% deposit payment is due by January 31, 2012. Exhibitors that booked onsite have the opportunity to request booth moves by emailing weftecsales@wef.org. Booth moves will take place starting December 1st. Exhibitors wishing to cancel or change their space must do so in writing and are subject to cancellation and downsize fees as outlined in the WEF License Agreement.
The Second Advance Round will occur in December 2011. The Second Advance Round allows past WEFTEC exhibitors that did not book at Onsite Sales in Los Angeles or who were not in WEFTEC 2011 to use their priority points to book space. Only companies that hold priority points can book during the second round. If you wish to book in the second round, simply complete the 2012 Space Reservation Form and Contract and sumbit by December 31, 2011. All contracts received by the deadline will be put in order by priority points and assigned starting January 3. Contracts received after the deadline will be assigned starting Fedruary 1, 2012
Booth sales for new exhibitors will open February 1, 2012.
Exhibitors are required to review the license for exhibit space prior to signing the space reservation & contract. Additionally, the exhibitor agrees to all the terms and conditions of the license.
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New for 2012:
Stormwater Pavilion at WEFTEC 2012 in New Orleans. Please view the pavilion in Hall E consisting of booths 3135 -3466 here.
WEFTEC Delivers Results for Exhibitors
WEF presents a video taken from the show floor in New Orleans where WEFTEC 2010 exhibitors discuss what makes the annual technical conference and exhibition a successful show for them.
"This is where we want to be," said Alec Mackie of JWC Environmental (Costa Mesa, Calif.). "This is where the customers really come to see the machines up close." Find out what several exhibitors had to say.
How to Reserve Space
Print out, complete, and sign the Exhibit Space Reservation and Contract (PDF) or fill out the online Exhibit Space Reservation and Contract only if you have a credit card to provide for payment. A 25% deposit is due with the reservation form. After May 1, full payment must accompany the reservation.
WEF accepts payments via credit card, check or wire transfer.
MAIL the form, along with your check to:
Water Environment Federation
Attention: WEFTEC Sales
601 Wythe Street, Alexandria, VA 22314 USA
FAX the form, with credit card information to:
1-703-684-2482
EMAIL the form, with credit card information to:
WEFTECsales@wef.org
How Much
(Please note: the Federation has several types of memberships, including Professional, Corporate, and Exhibitor. Only Exhibitor Members receive the discount on exhibit space.)
WEF Exhibitor Members
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$31 per square foot |
additional $200 per corner |
| Non-Members |
$37 per square foot |
additional $200 per corner |
Become an Exhibitor Member to receive discounted booth space fees.
What’s included in the booth space fee?
- Standard drapery - 8’ high back drape and 36” high side dividers (except island booths). Shared Island booths will have 3’ high drape separating the booths.
- Company identification sign on your booth (except island and shared island booths)
- Complimentary booth personnel badges (4 per 100 sq. ft. rented)
- One copy of the conference proceedings on CD-Rom
- Company profile listed in WEF publications, WEFTEC.org and Conference Programs*
- Complimentary pre- and post-show attendee lists
- Online Exhibitor Service Manual
*Contingent upon date of signed contract and print deadlines
The exhibitor is responsible for providing all booth furnishings including carpet. Additionally, electricity and other utility connections are the responsibility of the exhibitor.
How Will Space be Assigned
Reservations with payments will be assigned in the order of date received.
If the requested space selections are not available, the “next best available” space will be assigned.
When Will Space be Assigned
Space assignments will be mailed within two weeks of receipt. Final payment of any balance is due no later than May 31.
Space Availability
The minimum size is 10’ x 10’. We can create just about any size you need, 10’ x 10’ through 50’ x 80’ if you need it!
Booths in sizes 10’ x 20’, 10’ x 30 or other widths with a 10’ depth may be created by combining the appropriate number of 10’ x 10’ spaces. Island spaces will not be created by combining 10’ x 10’ spaces unless there is an inadequate supply of a size.
