Book your hotel through WEFTEC's ONLY Official Housing Vendor!

Convention Management Resources, Inc. (CMR) has managed WEFTEC hotel reservations on behalf of the Water Environment Federation (WEF) for more than 15 years. WEF does not authorize or endorse any other housing service or independent broker.

View a list of official hotel partners for Chicago in 2019, including negotiated rates.

WEFTEC 2019 hotels

2019 Exhibitor Room Block Policies

Exhibitor priority points system

 ↓ Scroll down to submit your housing request ↓

A note about impostors: CMR and WEF routinely receive word about other agencies soliciting business from WEFTEC registrants. Any housing service or travel bureau that directly solicits your business should be considered suspect because WEF has not shared our registrants’ information with any such agency. Reservations made through other agencies are not guaranteed by CMR or WEF, and could result in inflated room rates; additional service charges; placement in a hotel outside of the official block that is not serviced by the WEFTEC shuttle; unconfirmed/lost reservations upon arrival at the hotel; and/or lost deposits or pre-payments. Neither WEF nor CMR can assist you with reservation problems if you book through another agency.

CMR logo - the only official WEFTEC Housing vendor

CMR is the only WEFTEC housing vendor authorized or endorsed by WEF.

Group Housing

Advance Exhibitor Housing Deadline: Extended through December 7, 2018  

Submit a Group Block Request

  • Select Hotel List to view a list of official 2019 conference hotels & rates. Click on Show Hotel Details under a hotel’s name to view its features and amenities.
  • Select Room Block Request to complete a room block request for your company. There is no minimum requirement – you may use the application to request one or more rooms for your company’s personnel.
  • Once you’ve submitted your request, you’ll receive an email acknowledgment from weftecsupport@cmrus.com. If you don’t receive the email acknowledgement within ten minutes - and you don’t find it in your junk or clutter folder - contact CMR immediately.

Download & review 2019 Exhibitor Room Block Policies and Procedures (PDF)

Most Important:

  • Room blocks must be reserved in the name of the parent company contracting exhibit space.
  • Exhibiting companies’ room blocks are limited to either 25 rooms per hotel or four rooms per 100 square feet of reserved booth space, whichever is greater.
  • A credit card is required to guarantee a group room block.
  • During the advance request period (November through December 2018):
    • Companies are primarily sorted according to their previous use of WEFTEC Housing -  companies that booked their WEFTEC 2018 New Orleans reservations through CMR are given priority.
    • Companies are then ranked according to their exhibitor priority points (engagement score), which takes into account Exhibitor Membership, earned points from exhibiting at WEFTEC and specialty conferences, and exhibiting at WEF WIN Pavilions (more on priority points here).  The companies with the highest exhibitor priority point totals are assigned first.
    • Ultimately assignments are made according to the available sleeping room inventory at the company’s preferred hotel(s) at the time their request is processed.
  • CMR will issue Group Block Contracts starting in January 2019. WEFTEC Housing correspondence is sent from weftecsupport@cmrus.com. Please ensure that this email address is whitelisted through your company’s email service so that important correspondence is not flagged as spam and misdirected to a junk folder.
  • Once you’ve signed and returned your contract to CMR, you’ll receive your account name and password via email to manage your room block(s) online.

  Deadlines

  • December 3  | Deadline to submit an advance room block request.  Forms received by this date are given priority for housing.
  • December 4 | Forms received this day onward are assigned in order of date received, but only after the above assignments are completed in January 2018.
  • June 14 | Last day to book dedicated exhibitor housing based on availability.
  • July 26 | Group rooming lists due. Unassigned rooms will be released.
  • August 23 | Last day to cancel a group room block without penalty.
  • September 11 | Last day to make reservation changes/cancellations through CMR.
  • September 13 | Reservation changes/cancellations must be made directly with the hotel(s).
  • 72-hours prior to check-in date | Cancellation deadline for individual reservations to avoid penalty of 1 night's room and tax per guest room.

Beware of Unauthorized Agencies

CMR and WEF are routinely notified about other agencies that solicit business from WEFTEC exhibitors and affiliates. Some of these companies spoof WEF brands, logos, and/or conference website , misleading people into believing they’re affiliated with WEF and WEFTEC. WEF’s official show website is www.weftec.org – the URL does not incorporate the year of the show!

Reservations made through other agencies are not guaranteed by CMR or WEF, and could result in inflated room rates; additional service charges; placement in a hotel outside of the official block that is not serviced by the WEFTEC shuttle; unconfirmed/lost reservations upon arrival at the hotel; and/or lost deposits or pre-payments. Neither WEF nor CMR can assist you with reservation problems if you book through another agency.

The following companies are NOT AFFILIATED with CMR, WEF, or WEFTEC:

  • Book My Rooms, LLC 
  • Exhibition Housing Management 
  • Expo Housing Services, LLC (EHS) 
  • Global Housing Services 
  • National Travel Associates (NTA) 
  • Room Connections, Inc.
  • Show Coordinators, Inc.
  • Skyline Housing
  • Tradeshow Housing
  • www.weftec-2019.org 

Should you be contacted by any other hotel management company or travel agency, send us a message through the WEFTEC Hotel Support Center.