Connect with colleagues and customers

Exhibitors, Member Associations, global delegations, and other affiliates are welcome to schedule meetings and gatherings during WEFTEC. See below for resources.

Private Meeting & Reception Space


  • Functions cannot be scheduled in direct conflict with official WEFTEC education and exhibition hours Monday-Wednesday, 8:30 am – 5:00 pm. Exception: training meetings for exhibiting companies’ personnel or manufacturers’ representatives.
  • Product displays are prohibited in locations outside of the official exhibit halls at the convention center, including hotel suites and meeting rooms, as noted in the Exhibitor License Agreement.

The deadline to request meeting or reception space through WEF at either the Hilton Riverside (conference headquarter hotel) or the New Orleans Morial Convention Center has passed (July 9, 2018).

WEF is no longer accepting meeting space requests for the convention center. If you previously requested and were assigned meeting space at the convention center, you may cancel or change your request at no penalty/cost. Please contact Deana Gissendanner no later than September 5 to cancel or request changes.

You may contact the Hilton Riverside directly to request meeting or reception space:

Kourtney Tate, Event Manager
Telephone (direct): (504) 556-3772 | Email:

The Huddle Room

Booth 1268, South - Hall A                                                                                        Booth 6163, North - Hall B

McCormick Place
Monday – Tuesday, September 23-24 | 9:00 am – 5:00 pm daily                   Wednesday, September 25 | 9:00 am - 3:30 pm

Accessibility: Conference registration is required to reserve space in the Huddle Room and/or to enter the Exhibition.

This service is exclusively available to WEF Members and WEFTEC Exhibitors. WEF Members and WEFTEC Exhibitors can reserve semi-private meeting space within the Huddle Room on a first-come, first-served basis, at no cost:

  • Appointments are limited to one per group per day.
  • Reservations are available by appointment only with a 2-hour maximum limit per meeting.  
  • Anticipate that each semi-private room includes a conference table seating 14, and a flat-screen monitor for presentations. The user must provide their own laptop computer.

The Huddle Room Reservation Form will be available in June 2019.

Questions? Contact: Mutsa MedaCoordinator, Exhibition Operations

Exhibitor Hospitality Hours

Halls B - J

New Orleans Morial Convention Center

Monday & Tuesday, October 1 & 2 | 5:00 pm - 6:00 pm each day

Accessibility: conference registration is required to enter the Exhibition.

Hospitality Hours are an opportunity for exhibitors to invite clients to hosted receptions, demonstrations, and other small events within their booth after published show hours. Exhibitors may schedule a hospitality hour and order catering from the official service provider without advance approval from exhibitions management.

Questions? Contact: Dymond Cooper, Coordinator, Exhibition Operations

Hotel Hospitality Suites

Availability: Saturday - Wednesday, September 29 - October 3

Contact Convention Management Resources, Inc. (CMR) - WEF's official WEFTEC Housing partner - if you are interested in reserving a traditional hospitality suite, defined as a parlor attached to a sleeping room. CMR can check availability of and costs to rent suites, and can reserve a suite on your behalf at one of the official conference hotels (pdf).

Request Deadline: August 31, 2018