Connect with colleagues and customers

Exhibitors, Member Associations, global delegations, and other affiliates are welcome to schedule meetings and gatherings during WEFTEC. See below for resources.

Private Meeting & Reception Space

Policies

  • Functions cannot be scheduled in direct conflict with official WEFTEC education and exhibition hours - updated for 2019!
    • Monday, September 23 | 8:30 am - 5:30 pm
    • Tuesday, September 24 | 8:30 am - 5:30 pm
    • Wednesday, September 25 | 8:30 am – 3:30 pm
    • Exception: training meetings for exhibiting companies’ personnel or manufacturers’ representatives can be scheduled during core hours.
  • Product displays are prohibited in locations outside of the official exhibit halls at the convention center, including hotel suites and meeting rooms, as noted in the Exhibitor License Agreement.

WEF manages function space assignments at the Hilton Chicago (conference headquarter hotel) and the Hyatt Regency McCormick Place (adjacent to the convention center). Exhibiting companies, Member Associations, and other affiliates may request meeting and/or reception space at these hotels via an online application available here in mid-April. 

Function space is not available at McCormick Place convention center.

You may contact other hotels and venues directly to inquire about function space availability and costs.

The Huddle Room

Booth 1268, South - Hall A                                                                                        Booth 6163, North - Hall B

McCormick Place
Monday – Tuesday, September 23-24 | 9:00 am – 5:00 pm daily                   Wednesday, September 25 | 9:00 am - 3:30 pm

Accessibility: Conference registration is required to reserve space in the Huddle Room and/or to enter the Exhibition.

This service is exclusively available to WEF Members and WEFTEC Exhibitors. WEF Members and WEFTEC Exhibitors can reserve semi-private meeting space within the Huddle Room on a first-come, first-served basis, at no cost:

  • Appointments are limited to one per group per day.
  • Reservations are available by appointment only with a 2-hour maximum limit per meeting.  
  • Anticipate that each semi-private room includes a conference table seating 14, and a flat-screen monitor for presentations. The user must provide their own laptop computer.

The Huddle Room Reservation Form will be available in June 2019.

Questions? Contact: Mutsa MedaCoordinator, Exhibition Operations

Exhibitor Hospitality Hours

Halls A and B | McCormick Place

Monday & Tuesday, September 23 & 24 | 5:00 pm - 6:00 pm each day

Accessibility: conference registration is required to enter the Exhibition.

Hospitality Hours are an opportunity for exhibitors to invite clients to hosted receptions, demonstrations, and other small events within their booth after published show hours. Exhibitors may schedule a hospitality hour and order catering from the official service provider without advance approval from exhibitions management.

Hotel Hospitality Suites

Availability: Saturday - Wednesday, September 21 - 25, 2019

Contact Convention Management Resources, Inc. (CMR) - WEF's official WEFTEC Housing partner - if you are interested in reserving a traditional hospitality suite, defined as a parlor attached to a sleeping room. CMR can check availability of and costs to rent suites, and can reserve a suite on your behalf at one of the official conference hotels (pdf).

Request Deadline: August 23, 2019