Official Vendors
Ordering booth services in advance of the show can save time and money! Below, review options for electricity, furniture, lead retrieval, labor and more. Contact details for each service are listed.
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Official Service Provider
Audio/Visual services are provided by Freeman.
Discount Deadline: August 28, 2019
Save up to 25% by ordering in advance. Orders placed after August 28, including onsite orders, are priced up to 25% more than the discount rate.
Contact:
Martha Arroyo
Phone: 708-255-7125
Fax: 469-621-5603
Email: martha.arroyo@freeman.com
Exclusive Service Provider
Freeman is the exclusive service provider for booth cleaning at WEFTEC 2019. No other service contractors, including exhibitor-appointed contractors may provide booth cleaning services.
Discount Deadline: August 28, 2019
Orders placed using the order form by August 28 to receive a discount of more than 30% over orders placed after the discount deadline date, including onsite orders.
Official Service Provider
Freeman is the official service provider for carpeting.
Discount Deadline: August 28, 2019
Order online by August 28 for the greatest discount on carpet orders. Online orders placed by the discount deadline receive a 10% discount over orders placed using the order form, and a 30% discount over orders placed after the discount deadline date, including onsite orders.
Orders placed using the order form by August 28 receive a discount of more than 20% over orders placed after the discount deadline date, including onsite orders.
Main Hall
Stormwater Pavilion
Innovation Pavilion
Color Selector by Freeman
A tool to help you easily visualize your planned booth carpet and table drape look against the show aisle carpet & drape.
Exclusive Service Provider
Catering service at McCormick Place is exclusively provided by Savor... Chicago. No other provider may provide this service to exhibitors.
Order Deadline: September 3, 2019
A deposit in the amount noted on the catering contract is due on the date specified. No food or beverage of any kind is permitted to be brought into the facility by the patron or any of the patron’s guests or invitees (exclusive of the Exhibitor Personal Consumption Policy). Food items may not be taken off the premises.
Contacts:
South Building, Hall A
Brendan Cahill
Phone: 312-791-7135
Email: bcahill@mccormickplace.com
North Building, Hall B
Trenette Humphrey
Phone: 312-791-7948
Email: thumphrey@mccormickplace.com
Exhibitor Personal Consumption Policy
McCormick Place allows exhibitors to bring food and beverage items into the facility for personal consumption either individually or collectively as described below:
An exhibitor may bring an individual serving of food and beverage with them onto the premises. This will allow for an individual to consume food from an outside vendor on McCormick Place property. An example might be as follows: an individual leaves the facility and returns with a sandwich, a slice of pizza, or carryout, and consumes it on McCormick Place property.
An exhibitor may bring the equivalent of an individual serving for each of their employees onto the premises to serve to those employees. This will allow an organization to feed members of their staff without forcing each individual to bring their own food. Examples might include the following:
Any exhibitor or exhibitor employee who chooses to bring food onto the premises must adhere to the following additional requirements.
Official Service Provider
Floral Expo is an Official Service Provider for WEFTEC.
Discount Deadline: September 16, 2019
Featuring five interchangeable retractable cables and one USB port, these Charging Stations work with all Apple, Samsung, Android devices and many more!
Order online by September 16 for discounts on charging stations. Custom branding is available starting at $45.
Contact:
Will Nichols
Phone: 407-855-0339
Fax: 407-855-0242
Email: will.nichols@floralexpo.net
Exclusive Service Provider
Freeman Electrical is the exclusive provider of electrical services.
Discount Deadline: August 28, 2019
Save up to 30% on electrician labor and up to 35% on electrical outlets by placing electrical orders prior to the discount deadline of August 28.
Cancellation Policy
A 50% refund will be applied to electrical outlets cancelled after installation. Refunds will not be issued for materials and/or labor charges related to the installation.
In accordance with the Freeman Payment & Labor Terms & Conditions, in case of cancellation of any orders or services by Exhibitor, a one-hour per-person, per-hour charge will be applied for all labor orders that are not canceled in writing at least 24 hours prior to the start time.
Contact:
Freeman Exhibitor Services
Phone: 1-773-473-7080
Fax: 1-469-621-5603
Email: FreemanChicagoES@freeman.com
Official Service Provider
Floral services are officially provided by Floral Expositions.
Cancellation Deadline: August 16
All orders must be paid in full in U.S. currency prior to show date. Adjustments cannot be made after the close of the show. All orders are final 30 days prior to the show.
All materials and plants are available on a rental basis only. The availability of some items is subject to season and geography. Some specialty items must be ordered in advance to assure availability.
Contact:
Will Nichols
Phone: 407-855-0339
Fax: 407-855-0242
Email: will.nichols@floralexpo.net
Official Service Provider
Freeman is the general services contractor for WEFTEC.
Freeman provides assistance with special requests, custom exhibits and more. International exhibitors can also request support using the contact information below.
Official Service Provider
Freeman is the official service provider for furnishings, booth rentals, and accessories.
Discount Deadline: August 28, 2019
Order online by August 28 for the greatest discount on the necessities. Online orders placed by the discount deadline receive up to a 10% discount over orders placed using the order form, and up to 30% discount over orders placed after the discount deadline date, including onsite orders.
Orders placed using the order form by August 28 receive a discount of up to 20% over orders placed after the discount deadline date, including onsite orders.
Official Service Provider - U.S. Customs Broker and Freight Forwarder:
Kuehne + Nagel is the official service provider for international shipping and customs forms. Please contact Kuehne + Nagel regarding International shipping. All merchandise imported into the United States must be cleared through U.S. Customs and is subject to examination prior to release. Kuehne + Nagel is available to provide the best method of transportation to the exhibition.
ORDER DEADLINES:
SEA FREIGHT
AIR FREIGHT
Contact:
Debbie Amrein
Phone: 704-499-5935
Fax: 704-359-0684
Email: debbie.amrein@kuehne-nagel.com
Official Service Provider
Freeman is the official provider of booth labor services. If another company is contracted to provide labor services, they must register as an Exhibitor Appointed Contractor. For more information, visit the Exhibitor Appointed Contractors page.
Discount Deadline: August 28, 2019
Save up to 30% on booth labor by placing an order prior to the discount deadline of August 28.
Freeman's labor experts can provide:
*Freeman is the exclusive provider for forklift, rigging and hanging sign labor. No other company may perform these services.
Contacts:
Matt Giandonato
General Labor
Phone: 1-773-473-7358
Email: matt.giandonato@freemanco.com
Julie Mulvey
Hanging Signs
Phone: 1-773-473-8312
Email: julie.mulvey-steinke@freemanco.com
Exclusive Service Provider
Experient is the exclusive service provider for Lead Retrieval Services. Exhibitors may use their own lead retrieval services by selecting the Developer's Kit for Real Time Data Services.
Early Discount Deadline: August 1
Regular Discount Deadline: August 16
Save up to 15% by ordering in advance. Orders placed after August 16, including onsite orders, are priced up to 15% more than the discount rate.
Contact:
Michelle Willever
Phone: 1-888-266-6802
Email: michelle.willever@experient-inc.com
ORDER FORMS COMING SOON!
Sending Collateral to Leads
Exhibitors have the ability to email collateral to leads directly from Experient's SWAP App. Download instructions for uploading collateral and sending collateral.
eventBit Overview
Eventbit technology allows exhibitors to target key customers and prospects when they are near your booth by providing details analytics on booth traffic, booth dwell time and much more. Watch the 2-minute video below to learn more.
Official Provider
Service for Models/Booth Talent is officially provided by Judy Venn & Associates, Inc. No other provider may provide this service to exhibitors.
Order Deadline: September 16
Contact:
JVA, Inc.
Phone: 1-800-553-8855/ 1-702-259-4494
Email: info@jvainc.com
Official Service Provider
Photography/Videography services for WEFTEC 2019 are officially provided by Oscar & Associates.
Cancellation Deadline Without Penalty: September 11
You can select from a number of different photography and videography packages to document your participation at WEFTEC. Order cancellations received less than one week prior to the first day of exhibitor move-in will be billed at 50%.
Contact:
Teressa Catrambone
Phone: 1-312-922-0056 / 1-800-638-0056 Fax: 312-922-2866
Email: tcatrambone@hellooa.com
Official Service Contractor
Freeman's work has helped to set a new standard for eco-friendly products and services within the brand experience industry. Learn more about Freeman's Sustainability Initiative.
Contact:
Jeff Chase
Email: jeff.chase@freemanco.com
Exclusive Service Provider
Service for Internet, Telephone, and Communications Labor is exclusively provided by McCormick Place. WEF has limited wi-fi available throughout the exhibit hall for basic use such as checking e-mail and basic web browsing, not streaming or large data downloads etc.. Exhibitors are advised to order internet for use in their booth to support their needs.
Discount Deadline: September 2, 2019
Save up to 20% by ordering in advance. Orders placed after September 2, including onsite orders are priced up to 20% more than the discount rate.
Contact:
McCormick Place
Phone: 312-791-6113
Email: technology@mccormickplace.com
Download the Terms & Conditions, and Payment Policy PDF
McCormick Place is a union building, and jurisdictions are clearly established. Straight Time, Overtime and Double Time invoicing will be in compliance with MPEA legislations. If there is a disagreement, contact your Floor Manager for assistance.
McCormick Place Exhibitor Rights
Riggers
Responsible for uncrating, unskidding, positioning and reskidding of all machinery.
Teamsters
Responsible for the handling of all material (except machinery) in and out of the exhibit hall.
Display Labor
Unified Labor Force Combining Carpenters and Decorators
Responsible for uncrating of exhibits and display materials; installing and dismantling exhibits, including cabinets, fixtures, shelving units, furniture; laying of floor tile and carpets; hanging and installation of non-electric signs; recrating of exhibits and machinery; installing and dismantling scaffolding, bleachers and ganging of chairs; installing of all drape, cloth and/or tacked fabric panels; and velcro signs.
Hanging Signs
Depending on the type of hanging sign, it will be assembled & installed by decorators or electricians. See hanging sign form for jurisdictions.
Cleaning/Porter Service
Freeman is the exclusive cleaning contractor. No other cleaning services, including exhibitor appointed contractors are allowed to perform these services.
Electricians
Labor must be ordered for the following: Distribution of electrical services overhead and under flooring, connection of all service to the building, connection of all services 208v and higher, assembly of truss, lighting, etc. that is suspended from the building structure.
Break Schedule
All labor is entitled to certain break times and lunch breaks. Below is an approximate schedule.
Morning Breaks (approximately) 9:30 am - 9:45 am
Lunch Schedules (approximately) 12:00 pm - 12:30 pm
Afternoon Breaks (approximately) 2:30 pm - 2:45 pm
Exclusive Service Provider
Service for Air, Gas, Water/Drain is exclusively provided by Freeman. No other provider may provide this service to exhibitors.
Discount Deadline: August 28
Save up to 34% by ordering in advance. Orders placed after August 28, including onsite orders, are priced up to 34% more than the discount rate.
Freeman Exhibitor Services
Phone: 1-773-473-7080
Fax: 1-469-621-5603
Email: FreemanChicagoES@freeman.com
Vendors listed in the Order Booth Services section are all official WEFTEC contractors. Companies that are unaffiliated with WEF sometimes solicit WEFTEC exhibitors via phone or email. Some of these companies create misleading websites mimicking WEF brands, logos, and/or the conference website. WEF’s official show website is www.weftec.org – the URL does not incorporate the year of the show.
Disregard any unaffiliated agency that directly solicits your business. Orders placed with unaffiliated companies are not guaranteed by WEF and could result in lost payments. If you do not know which companies are officially affiliated with WEFTEC, be sure to review all the official vendors listed within the Order Booth Services section.