Forms at a Glance

Mobile/Print Exhibitor Directory Update: Updates the Mobile App/Online Planner description and Conference Program listing. Links can also be included to your Mobile App listing. Content is published.

Contact Information Update: Updates primary contact, phone, email, mailing information. Content is not published.

Subsidiary/Brand/Pavilion Listings: For booths larger than 200 sq. ft. Adds additional listings/companies to the Mobile App, Planner, and Conference Program. Content is published.

Trade Export Partnership Program (TEPP): For U.S. exhibiting companies interested in interacting with vetted international buyers visiting the show as part of a trade delegation.  




⬇   FORMS   ⬇

Submission Guidelines

Company and Product Information & Search Functions

  • Include any keywords in your listing text for the app global search to use, rather than relying on the categories
  • Categories will also return in the global search
  • The search function will return results on a filtered search, so if attendees filter all exhibitors within "Residuals and Biosolids" then search on "drying" only the exhibitors within that filter will return in the results

Contact Information

  • Provide a contact name and phone number for your primary booth/sales contact
  • Email addresses are not published in app (or anywhere else that WEF publishes your exhibiting information) for your privacy; you may choose to publish an email address in your directory.
  • The app/web directory is not access controlled. Only the attendee communication area is login-controlled.

Formatting Information

  • Number/bullet lists, bold, italic, and all other special formatting are not supported in our data connection and will be removed from your submission
  • Information already in your directory, including your booth number, website, or phone number will be removed from your submission
  • Listings should be clear and informative
  • Use complete sentences, spelling out acronyms
  • Use words rather than symbols such as &, +, etc.

Mobile/Print Exhibitor Directory Update

The mobile app uses a keyword search in conjunction with the category browse. The search function also collects results on categories that are listed. The mobile app for WEFTEC 2020 will be launched in mid-April. 

If you exhibited at WEFTEC 2019 and you'd like to review your listing, click here and open the WEFTEC Online Planner. Once launched, you will need to select Exhibitors and find your directory listing to review it.


Deadline for Printed Program Listing: August 7, 11:59 PM Eastern Standard Time

Deadline for Mobile App Listing: September 30, 11:59 PM Eastern Standard Time

Click Here to Update Your Exhibitor Directory Listing

The Exhibitor Directory features published exhibitor information, including:

  • Company Name
  • Sales/Booth Contact, Phone Number
  • Website
  • Physical Address
  • Directory Description (Mobile App)
  • Product Categories (Limit: 20)
  • Upload links to your Mobile App listing


Contact Information Update

Submit the Change Information Form

Submit this form to update the contact who receives WEFTEC mail and email, including invoices, exhibitor email updates, and advance mailings for exhibit sales.

* The changes on this form do not affect web/mobile app or print listings. To update your listings, please submit the Exhibitor Directory Listing Form.

Subsidiary/Brand/Pavilion Listings

Click here to add a listing to your booth

The directory update form adds a second listing to your existing booth directory.

Exhibitors in booth 200 square feet and larger may submit listings conforming to the following guidelines:

  • Only one company may be listed per 100 square feet
  • Additional companies or brands must be demonstrably related to the contracted company through a common parent company
  • Product name listings are allowed as an additional listing

The form submits changes for published exhibitor information:

  • Company Name
  • Website
  • Physical Address
  • Sales/Booth Contact, Phone
  • Directory Description
  • WEF allows a short description, printed in the conference program, and a long description, published in the mobile app.
  • Product Categories (limit 20)

Published information is posted to the Mobile App, September WE&T (WEFTEC Issue), and the onsite Conference Program.

Trade Export Partnership Program (TEPP)

U.S. Exhibiting Companies Only -


Deadline: October 1, 2020, 11:59 PM Eastern Standard Time

*For questions about the matchmaking platform, please contact or

WEFTEC 2020 is part of the Trade Event Partnership Program (TEPP; formerly known as the International Buyer Program -IBP), sponsored by the U.S. Department of Commerce’s International Trade Administration (ITA).  U.S. Exhibitors are strongly encouraged to participate in this program to liaise with vetted international buyers visiting the show as part of a trade delegation.  

The Trade Event Partnership Program provides global reach and uses U.S. Department of Commerce personnel in U.S. Embassies and Consulates worldwide to promote WEFTEC to local water professionals. Organized delegations from 20+ countries come to WEFTEC to learn about equipment, products and services offered by water technology manufacturers. Onsite at WEFTEC, ITA Staff will provide overseas market counseling for exhibiting U.S. exporters looking for opportunities in a specific market or region and set up B2B meeting for U.S. Exhibitors with potential trade delegation buyers. 

The Online Matchmaking Platform is promoted specifically to international and trade delegate registrants to highlight U.S. companies with export interests to this growing audience. Data collected in the platform will be used by leaders of the U.S. Commercial Service Trade Delegations as well as the international buyers to match with goods and services provided by U.S. exhibiting companies.

This opportunity is only open to U.S. companies exhibiting at WEFTEC 2020. In accordance to U.S. Department of Commerce policy, products and services included in the Online Matchmaking Portal must meet either criteria:

  • Produced or manufactured in the United States.
  • If produced or manufactured outside the United States, must contain at least 51% U.S. content and must be marketed under the name of a U.S. firm.

Exhibitor Services Contacts

Exhibitor Services

Stefanie Walter
Director, Exhibition Operations
(703) 684-2414

Mutsa Meda
Coordinator, Exhibition Operations
(703) 684-2447

Submission Deadlines

Submissions must be received by 11:59 PM Eastern Standard Time on each applicable deadline. All deadlines are subject to change.

August 7, 2020 - Print Exhibitor Directory, Subsidiary, Brand & Pavilion Submissions
For inclusion in free WEFTEC 2020 print publications, including September WE&T and the onsite Conference Program.

September 30, 2020 - Online and Mobile App Exhibitor Directory, Subsidiary, Brand & Pavilion, PDF Uploads
For inclusion in the final onsite udpate submissions for the Mobile App and Web version of the Mobile Planner

October 1, 2020 - Trade Export Partnership Program (TEPP)                         

For U.S. exhibiting companies interested in interacting with international buyers attending the show as part of trade delegation.