Exhibitors at WEFTEC have a range of networking options to engage with attendees in a variety of settings to meet business needs on and off the show floor.

⬇   See more networking options below.   

Hospitality Hour

Monday, October 5 & Tuesday, October 6 | 5:00 pm - 6:00 pm

The hospitality hour is available to exhibitors to host private demonstrations, happy hours, and provide a quieter atmosphere for interaction with attendees at the end of the show day.

Exhibitors may schedule hospitality hour events and order catering from the official service provider without advance permission from exhibitions management. Catering may begin prior to 5:00 pm and must conclude by 6:00 pm. 

Show management and will not admit or re-admit attendees or booth personnel past 6:00 pm.

Order Deadline: TBA

A deposit in the amount noted on the catering contract is due on the date specified. No food or beverage of any kind is permitted to be brought into the facility by the patron or any of the patron’s guests or invitees. Food items may not be taken off the premises.

Mix With Members

Mix With Members Logo

Exclusively for WEF Members, WEFTEC Exhibitors, and Advertisers. Conference registration required.

Enjoy cocktails and conversation with fellow WEFTEC Exhibitors and WEF Members in a community atmosphere designed to help you achieve success by association. E-vites will be sent to individual WEF Members registered for WEFTEC (including individual members registered as booth personnel), as well as to exhibiting companies' key contacts in the Summer of 2020. The invitation extended to key contacts allows two representatives from each exhibiting company to participate.

Expo Meeting Suites

An Expo Meeting Suite is a 10' x 20' space available for companies and organizations to rent for use on all three expo days during exhibit hall hours. Meeting suites are conveniently located, and are customizable, allowing for maximum flexibility to host customer meetings, internal sales meetings, hospitality, or use as staff lounges.

Includes: 8’ high hard wall with standard white panels and door, one identification sign with company name, carpet, and one electrical outlet 

Cancellation Policy: A refund minus a 10% cancellation fee is available until May 31, 2020. No refunds available after May 31, 2020.

To reserve an Expo Meeting Suite, contact Sacha Carey at scarey@wef.org or +1-703-684-2434.

The Huddle Room


Monday & Tuesday, October 5 & 6 | 9:00 am – 5:00 pm daily                  Wednesday, October 7 | 9:00 am - 3:30 pm

Accessibility: Conference registration is required to reserve space in the Huddle Room and/or to enter the Exhibition.

This service is exclusively available to WEF Members and WEFTEC Exhibitors. WEF Members and WEFTEC Exhibitors can reserve semi-private meeting space within the Huddle Room on a first-come, first-served basis, at no cost:

  • Appointments are limited to one per group per day.
  • Reservations are available by appointment only with a 2-hour maximum limit per meeting.  
  • Anticipate that each semi-private room includes a conference table seating 14, and a flat-screen monitor for presentations. The user must provide their own laptop computer.

Reservations for the Huddle Rooms will be available June, 2020.

Questions? Contact: Mutsa MedaCoordinator, Exhibition Operations