Registration Information

Details about conference registration fees, payment options, policies, and terms are included on this page.

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Fees Payment Refunds Terms and Conditions 

General Information

Where and When Is WEFTEC 2025?

WEFTEC 2025 will be held at the McCormick Place Convention Center
Chicago, Ill. USA

• Pre-Conference Workshops: September 25 -26, 2025
• Technical Sessions: September 27 - October 1, 2025
• Exhibition: September 29 - October 1, 2025

When Does Badge Registration Open?

• Attendee and Media Registration will open on April 29, 2025
• Exhibitor Booth Personnel registration will open in June, 2025
• Operations Challenge registration will open in July 

What Does It Cost?

Member Rates*

*Member pricing is based on each person’s individual membership status at the time of registration. Though your institution may be a member of WEF, you must maintain an individual WEF membership to be eligible to receive the member rate.

Nonmember Rates*

*If you are not a WEF member or your membership lapses and is not renewed by the time of the event, you will either have to join/renew your membership or pay the non-member rate for the event.

**Student Nonmember: To qualify for the Student Non-Member rate, you must provide proof of enrollment in a minimum of six (6) credit hours at an accredited college or university and provide written documentation on school letterhead, verifying your student status. 

Note: WEF does not provide the option to join/renew and register in the same transaction. To register for WEFTEC at the member rate, please join or renew your membership prior to registering. It may take up to 48 hours after joining or renewing your WEF membership for the member rate to be displayed during registration.

What's Included in Your Registration?

Workshops, Tours and Events are not included with the conference registration and require an additional fee.

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Payment Policy

All conference registrations are exclusively processed by Maritz Global Events, WEF's official registration company.

Full payment is due when you register with a credit card (VISA, MasterCard and American Express). Checks, purchase orders, wire transfers and cash are not accepted. 

Changing credit cards after the initial payment is processed is NOT permitted.

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Cancellation, Substitution and Refund Policies

All cancellations and substitutions must be received in writing and sent to Maritz Global Events.

• Refund requests received on or before August 1, 2025, will receive a FULL refund of their paid registration.
• Refund requests received from August 2 - August 29, 2025, will receive a 75% refund of their paid registration. 
• NO refunds will be issued for refund requests received on or after August 29, 2025. After August 29, cancellations will not be refunded; however, substitute registrations are welcome.

Rather than cancelling, consider sending a substitute.

Substitutions: An organization may submit a request to substitute one person for another in writing prior to August 29, 2025.

Note: If you paid the member rate, but your substitute is a non-member, the substitute will need to pay the difference in cost; however, if the substitute rate is lower than what you originally paid, you will not receive a difference in the price.

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Lost Badges

WEF has instituted a badge replacement cost to defray costs associated with the rising volume of badge replacements. If you lose your badge, please go to any one of the Customer Service counters at the Convention Center.

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Letter of Invitation Policy

Conference participants who require an invitation letter to enter the United States must first register and pay for the conference before a Letter of Invitation will be issued.  You may request a Letter of Invitation as you register for WEFTEC.

Once your registration is complete, your Letter of Invitation will automatically be sent to the email provided during registration. Print copies will be mailed only at the requesting conference attendee's expense. UPS or FedEx account number must be provided by the participant in order to receive a print copy of the Letter of Invitation.

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Official WEFTEC Service Partners

Maritz Global Events (MGE), and Convention Management Resources, Inc. (CMR) are official WEFTEC service partners. Other companies or agencies are not authorized by WEF to process conference registration (MGE only); or to make hotel reservations (CMR only). If you’re contacted by other companies or agencies offering these services, please send us a message.

Policies, Terms and Conditions

By registering for WEFTEC, you are agreeing to comply with WEF's Policies, Terms and Conditions. 

• Assumption of Risk and Waiver of Liability
• Terms and Conditions
• Maritz Global Events Terms of Use   

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Collection and Use of Information

Through our registration vendor, WEF captures individual information, including contact information and demographics for the purpose of doing business with WEF including:

• Producing badges for access to the Conference event(s)
• Conference surveys and evaluation
• Marketing emails and mailings
• For use in the Conference mobile app

If you have any questions about WEF’s terms, policies, or your registration, you may contact us by email at registration@wef.org.

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Contact Us
Conference Registration Questions: Email Us
WEF Account or Membership Questions: Email WEF Customer Service